Exploring the effectiveness of Bid Defence Meetings for both the sponsor and the CRO

Bid defence meetings (BDMs) are a key moment in the vendor selection process, but their effectiveness is often undermined by limited time, pressured deliverables and resource constraints. Both sponsors and service providers face challenges in navigating these meetings, and when the evaluation process is not optimised, outsourcing decisions may fail to deliver their full potential.

This session will focus on three critical areas:

1. Understanding the Limitations and Challenges of BDMs: Time pressures, resource limitations and constrained evaluation processes can lead to suboptimal decision-making. We will highlight these challenges to provide a clearer understanding of how outsourcing can play a role in improving BDMs.
2. Integrating Outsourcing Effectively in Vendor Selection: Outsourcing, when strategically implemented, can streamline and enhance the vendor evaluation process. This session will provide actionable insights on how outsourcing can be leveraged to improve decision-making, ensuring sponsors and CROs establish partnerships that drive successful trial outcomes.
3. Strategic Recommendations for Optimising BDMs: A structured approach to outsourcing can help optimise bid defence meetings, making them more effective and impactful. We will explore best practices and recommendations for sponsors and service providers to improve collaboration and ensure that BDMs contribute to stronger, more productive partnerships.

By addressing these key areas, this session will provide a roadmap for transforming BDMs into a powerful tool for selecting the right partners and setting clinical trials up for success.