Administration Manager Band 4 - Bristol - Permanent - Full time - 37.5 hours per week

Job overview Administration Manager, HMP Ashfield Band 4 To support the in the administration, reporting requirements and workforce duties. The post holder will need to be conscientious, meticulous, and at all times act in a confidential manner. The post holder will need to be highly motivated, be able to work unsupervised, be able to use own initiative, prioritise own workload, be able to deal with a number of complex issues at one time and work under pressure. The post holder will be required to supervise junior colleagues. The post holder will be required to work Monday to Friday 09.00-17.00 The post holder will represent Oxleas NHS Trust in a professional and friendly manner. Job Summary The post holder will provide a high quality, confidential administrative service supporting the MDT, using independent judgment, working proactively with minimal supervision and prioritising workload using own initiative. Main duties of the job Office Responsibilities To lead and manage junior administrative staff to ensure effective running of the service. This work includes: To co-ordinate the administrative function in delivering an efficient and effective service that supports the managers E-mail management: scanning and monitoring of e-mails on a daily basis. Flagging up urgent e-mails on behalf of the clinical services and to take the initiative to respond or forward e-mails to relevant staff to action. Regular filing of read/completed e-mails and maintenance of an electronic filing system to incorporate this. Demonstrate skills in the use of SystmOne in terms of clinical record-keeping and activity & data extraction Produce agendas, collate and distribute papers for meetings as directed. Take and transcribe formal minutes at some meetings and distribute in a timely manner. An understanding of IT packages including Word, Excel, and Power Point is required for complexity of work or a willingness to undertake this training.